Job Description

We are seeking a dynamic and motivated Administrative Assistant to support an altruistic Notary Public known for his professionalism and dedication. This role is split between 2 offices, offering varied responsibilities between both front and back office.  The Admin Assistant will oversee contracts and official documents, ensuring compliance with legal requirements where required. Manage reception duties, including greeting clients and handling inquiries, as well as document preparation and record keeping, maintain organized and up-to-date records and files, and assist with other administrative tasks as needed.  If you’re ready to be part of a team that values professionalism, integrity, and customer service then we are ready for you! Bonus items that motivate and set us apart: • Confidential hiring process • Competitive wages • Medical Benefits • Paid vacay • Monday to Friday, 9 am-5 pm - With occasional evening and weekend work as needed Responsibilities: • Assists callers and visitors with queries and direct them accordingly • Retrieves, sorts, screens, and distributes incoming and outgoing mail • Composes prepares, or ensures timely responses to a variety of routine written inquiries • Ensures the office is always presented in a professional manner with attention to keeping board rooms and common areas organized and supplied as needed throughout the day • Refills printers, copiers, and fax machines at opening and closing and through the day as needed; ensures proper operation of photocopiers, fax machines, and business center resources • Maintains supplies inventory and ensures stock levels are maintained; places, processes, and distributes orders • Scheduling appointments and travel • Arranging for meeting requirements • Updating and maintaining client files • Filing (paper and electronic) documents • Prepping Power Point and mixed media presentations • Assists the Principal where needed Qualifications: • Shows ability to quickly and accurately finish very detailed work • Shows great interpersonal skills and excellent written communication • Enjoy being in a dynamic job where no task is above or below you • A constant drive to improve the experience of our clients and our internal processes: "How can I make things better?" • Able to prioritize and manage a range of responsibilities • Proficient in a multitude of computer programs • Maintain confidentiality when assisting in problem-solving for clients and the team  • Ability to decipher and retain key facts, important information, and directives • Strong organizational and time management skills • Valid BC driver's license and reliable vehicle About Company: An innovative solutions provider dedicated to matching top Assistants with top-producing professionals.

Job Tags

Temporary work, Afternoon shift, Monday to Friday,

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